Ancillary Space Requests

Hosting a Reception, Social, or Event at ACPA23

Whether your goal is to outreach to potential new students or employees, connect with alumni and friends, or uphold a longstanding ACPA tradition, hosting an event for your institution, entity group, or organization is a great way to become part of Convention at ACPA23!

In addition to receptions, ancillary requests can be submitted to spaces used for non-educational programs.  These could include meetings and other get-togethers. 

If a program will be educational in nature, it needs to be submitted as an Educational Session Proposal. We will not have space in New Orleans to accommodate programs that should have been submitted as an Educational Session. 

Process for Requests

Ancillary Space Requests for ACPA Entity Groups are due Friday, 23 September, 2022. Ancillary space requests for external institutions and organizations are due Friday, 4 November 2022. Notification regarding the specific location, date, and time of your event will take place by Friday, 9 December 2022. 


Food and Beverage

Food and beverage is optional for your event.  All catering costs need to be covered by your group. The deadline to confirm your food and beverage requests is Friday, 6 January 2023, with final confirmation of counts by Friday, 24 February 2023.

Please note all food must be ordered through the catering menus for meetings and events taking place in the Marriott New Orleans and the Sheraton New Orleans Hotels. Outside food and beverage is not permitted.

Menus are available below so you may begin planning your order.  By Friday, 9 December 2022, the contact who submitted the Ancillary Request will receive notification by email of the finalized day, time, and location of your event along with instructions on how to submit food and beverage orders.

Marriott New Orleans Menu

Sheraton New Orleans Menu

Audio Visual (A/V Requests)

You are able to request audio visual services as a part of your ancillary space request. All A/V services will need to be covered by your group.  A full list of A/V options including associated costs is available on the request form.

Thank you for your interest in hosting a reception or event at ACPA23. We are excited to assist as you plan your gathering.  

If you have any questions, please contact Tricia Fechter Gates at [email protected]